Please observe the following guidelines in preparation for your presentation:

1. Please make sure you set up a virtual AV test prior to the conference start date.
2. The length of your talk should not exceed the time allocated and should finish at least 5 minutes before the official ending time.
3. Please include time for questions and answers — about 10-20 minutes average.
4. The virtual platform only provides a blur background so please make sure your background is professional and clean for your live presentation.
5. Please share your presentation with the show organizers in advance to make sure we have a back up of your presentation — you can drop the Powerpoint file into this secure location. Please make sure you click the submit button after you've uploaded the file.
6. If you have any questions, you can directly contact the show organizers at help@bemovedmedia.com. Please make sure you include the time and date of your presentation.

To make a virtual conference more engaging, here are some things to consider:

1. Add an informational title slide - We recommend that you add a title slide that includes the following key information: the full title of your presentation, your full name and email address, and your company/affiliation.‍
2. Don't make your slides too busy - Avoid text-heavy slides and only show the top highlights. Speak to the details instead of showing them on your slides.‍
3. Start strong - Capture your audience's attention with a strong opening. Use engaging visuals, a thought-provoking question, or a funny anecdote to set the tone for the presentation. Use storytelling techniques to connect with the audience on an emotional level. This can help to make the presentation more memorable and engaging.‍
4. Look at your webcam - Make sure your audience sees you speaking to them as much as possible. And standing while you present can often be a great tool to make sure you deliver your presentation with energy.‍
5. Using engaging visuals - Use engaging visual aids such as videos, images, animations, and infographics to keep your attendees interested.‍
6. End with a call to action (CTA) - End your presentation with a slide that has a clear call to action that encourages your audience to take action based on what they have learned. See below for ideas.
   

Remember to use a CTA (Call-to-Action) to capture any interest in your audience following the event.

Here are some good examples of presentation CTAs - remember to provide an easy link and/or QR code (preferable) in the presentation to allow the viewer to navigate to the offer easily:

• "Contact me for more information" (provide LinkedIn or email)
• "Visit our website to learn more" (provide a specific URL or QR code)
• "Register for another (next) related upcoming event"
• "Download our free e-book or report" (a research report, for example, and provide the link)
• "Subscribe to our YouTube channel" or "Follow our LinkedIn channel"

Note that session recordings will be available on-demand to registrants very soon after completion of each session.

Please contact the show organizers at help@bemovedmedia.com to provide you with a working QR code for any link you provide.

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution. Please make sure you use a Chrome browser only to access the presentation platform.

Setting up your video and audio for the best possible quality

Nowadays, you’ll most likely use Zoom, Google Meet, or other software to host web conferences and video meetings, as well as to record a video remotely. An important step here is to ensure your video is set up in a proper and professional way. Follow this guide to look sharp when you meet online.

Place your webcam at eye level: Put something under your laptop or find a way to set your phone or tablet, so the camera is at the same height as your eyes. This will resemble a normal conversation, where you look directly into the eyes of the person you’re conversing with. If your table isn’t tall enough for this placement, consider stacking books together or getting a laptop stand. Although it may seem appealing to have your notes on the screen when presenting, please remember that the viewers can easily trace your eye movement. So, if you read off your script too closely, it’ll be very obvious.

Monitor light: All cameras capture better-looking video with a good light source, and webcams are no exception. When selecting a place to record, avoid locations with low light or too much backlighting (windows in the background are often challenging for webcams). Poor lighting may leave your video looking washed out, or worse, it may leave you looking like a shadowy figure. Ideally, you want to light yourself from the front with soft, indirect light, and minimize any other lighting in the room, particularly from windows or light sources behind you or overhead. A desk lamp or a ring light is very effective and affordable.

Composition: When positioning yourself or your webcam, it’s recommended that the bottom screen ends right above your chest and that there is a bit of space on top of the screen. You should also be in the center of the screen, meaning there are equal spaces from yourself to the screen's left and right.

Evaluate your background: When setting up your webcam, consider what’s behind you. Your audience will notice everything, which can distract their attention from your presentation. Try to keep the background simple by avoiding anything that looks busy or cluttered, and again, beware of windows that let in natural light or that might reflect your computer screen. Simply choosing a plain wall as your backdrop is often best. As an alternative, you can use virtual background blur and or background effects to hide your background.

Use the right browser: If you're recording a direct 1:1 interview with us remotely, please use the latest version of Chrome to make sure you don't have any quality issues. Also, remember to close any unused apps. Sometimes it's also necessary to reboot your computer if you haven't powered it down in a while.

It's always a good idea to record a test video to make sure your setup is giving you a look you want and to practice presenting in front of a webcam. If you’re unsure about setting up your webcam, please contact us.